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Case study

Retail automation

Small retail chain · anonymized

Five specialized agents run the day-to-day — on a real-time replica of the business's own data, not guesswork.

Challenge

The owner was stuck running operations by hand — reporting, ordering, payments, and promotions all ran through them. The worst bottleneck was the monthly revenue plan: days of executive back-and-forth, and since that plan is the foundation of the sales-team motivation program, nothing downstream could move until it was locked.

The foundation · built on your data

ERP (sales) Bank · read-only Supplier terms Visitor counters
Real-time replica
Agents read here — the operational ERP stays untouched, with zero load on production. Every report and decision runs on live, real data.

Five specialized agents, each grounded in that data

Data scientist
Daily & monthly reports, ad hoc analytics.
15 min/day + ~2 hrs/month saved
Supply chain
Drafts orders, gets human sign-off, sends to suppliers, processes invoices before ERP import.
~2 hrs/order · 6 weekly suppliers
Accountant
Payment orders from plain text, overdue reminders by deferral terms, tracks unplanned cash.
−10 min/order · up to 5/day
Virtual CFO
Forecasts and organizes operational cash flow; sets the monthly revenue plan.
Planning: days → 2 messages
Marketing
Analyzes past promotions, builds and approves new ones.
Promos planned on real sales data

Scripts handle the volume — extracting and validating against ERP and supplier terms — and the model is called only for judgment, so cost per operation stays flat as volume grows.

Groundwork for what's next

Visitor counters now feed guest-to-buyer conversion into every report — the data foundation for full traffic analysis the business couldn't do before. Lay the data first, and new capabilities follow.

The owner stepped out of the day-to-day — operations now run on a live, safe copy of the business's own data.

days → 2 messagesmonth-end planning, start to confirmed
Axyz · Case study Anonymized real deployment — five agents on a real-time ERP replica, grounded in bank, supplier, and footfall data.

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